In. Process. Out.
Inspection and operations software that replaces paper checklists, phone calls, and spreadsheets with one platform for your entire facility. From gate-in to gate-out.
What changes with PDI PRO
Before
With PDI PRO
Paper Checklists
Digital Inspections
No Customer Visibility
Self-Service Portal
Fragmented Field Work
One Digital Platform
No Cost Tracking
Every Task Tracked & Billed
One platform. End to end.
From shipments to inspections to billing. Everything connected, nothing falls through the cracks.
Operations
Shipments & Logistics
Manage inbound and outbound shipments, transports, and organizations. Track every unit from origin to destination.
WMS
Warehouse & Yard
Phase management, yard locations, holds, release queues. Know where every unit is and what phase it's in.
Inspections
Inspections & Findings
4 inspection types with configurable checklists. Instant findings. Structured condition assessments that drive everything else.
Tasks
Task Management
Every piece of work is a task. Assign, track, sequence, and bill. One unified work queue.
Finance
Quotations & Billing
Create quotations from findings, get customer approval, track costs. See unbilled work, margins, and profitability at a glance.
AI
Intelligence
Smart search across your facility in natural language. Anomaly detection, AI-assisted findings, and proactive alerts.
In. Process. Out.
Every facility runs the same loop. Units arrive, work happens, units leave. PDI PRO manages every step.
Receive
Units arrive at your facility. Scan them in, run arrival inspections, and assign storage locations automatically.
Work
Inspect units, record findings, send quotations, and assign tasks. Every piece of work is tracked, assigned, and billable.
Dispatch
Approve releases, run final checks, and dispatch units. Know where everything is, what it cost, and who did what.
Validate manifests and plan yard capacity.
Scan, inspect, and register arriving units.
Track locations and run periodic checks.
Full inspection and servicing before release.
PDI complete. Awaiting customer and facility release.
Customer and facility approve the release.
Pickup inspection done, staged for collection.
Unit left the facility. Timestamped and closed.
3 Apps. One Platform.
Office. Field. Customer.
Customer Web App
“Self-service for your customers”
Customers log in, check their units, approve releases, and download reports. No phone calls needed.
- Approve unit releases directly
- API keys for system integration
- Access unit data and images on demand
Employee Web App
“Your operations dashboard”
See everything in your facility from one screen. Inventory, billing, inspections, customers.
- Full inventory management
- Automated billing and quoting
- Role-based access control
Field Mobile App
“Built for the field”
Built for the field, not the office. Big buttons, camera integration, barcode scanning.
- Photo evidence capture
- One-handed UI with large touch targets
- Barcode and QR code scanning
Capabilities
Digital Inspections
Never miss a defect. Checklists adapt to unit type, with conditional items, photo requirements, and pass/fail outcomes that drive the next step.
Photo Evidence & Audit Trail
Every inspection, every finding, every repair. Timestamped photos with GPS data. When there's a dispute, the evidence is already there.
Work Orders & Repair Tracking
From finding to repair in one click. Group related tasks, track labor hours and parts, and get an immutable cost snapshot on completion.
Assign, Track & Bill Every Task
Every piece of work is a task. Inspect, move, repair, wash. Assign to workers, track progress, bill customers.
Customer Quotations & Approvals
Create quotations from findings, send to customers via the portal. They approve, tasks auto-create. Reject, and it's documented with reason.
Know Your Real Margins
Track internal labor cost vs billing rate on every task. See profitability per unit, per customer, per task type.
The System Does The Routing
Units arrive, inspections auto-create, tasks auto-assign. Workers complete tasks, the next one unblocks. Phase transitions happen automatically.
Yard Management & Location Tracking
Know where every unit is. Always. Assign locations, track every move in real time, and see units currently in transit between locations.
Container to Unit, Seamlessly
Container inspection, seal check, unload, then unit inspections. Each step is a task with dependencies. The system sequences them automatically.
One-Tap Damage & Readings
Battery, fuel, odometer, tire pressure. One tap to record. Damage? Camera opens first. Every observation is a finding, instantly on record.
Inspection Checklists & Templates
Build inspection templates per facility and unit type. Conditional items, required photos, three-state checks. Snapshotted on creation.
Unit Timeline
Every arrival, inspection, finding, task, quotation, and departure in one searchable timeline per unit. Complete history across visits.
Hold Management
Freeze a unit for customs, disputes, or investigations. All tasks blocked automatically. Lift when resolved, everything resumes.
API Integration
Two-way API access. Connect to your ERP, billing system, or fleet management tools. Customers query their own unit data via API keys.
Built for your industry
Vehicle Logistics
Port yard management software
Cars arrive on vessels, get inspected and stored, depart on trucks to dealers.
Car Rental
Fleet inspection & damage documentation
Vehicles return from customers, get checked and cleaned, go back out to the next renter.
Heavy Equipment
Equipment inspection & maintenance tracking
Machines come back from job sites, get certified and maintained, dispatch to the next site.
Vehicle Dealers
Pre-delivery inspection (PDI) software
Manufacturer deliveries arrive, get PDI and photography, customers collect them.
Container Depots
Container depot management software
Containers gate-in, get inspected and repaired, release to shipping lines.
Parts Warehouses
Warehouse management & inventory tracking
Supplier deliveries arrive, get received and shelved, picked and shipped.
“PDI PRO has been a major step in our paperless goals. We can find any unit's history instantly, saving us hours of manual work.”
“PDI PRO has been a major step in our paperless goals. We can find any unit's history instantly, saving us hours of manual work.”
How OCL Amsterdam went paperless
OCL ran their Amsterdam port yard on paper forms and phone calls. After switching to PDI PRO, they handle more volume with the same team.
Zero Paper
Every step from gate to release is digital. No paper, no filing cabinets.
Find Any Unit Instantly
Search any unit and see its complete history. Arrivals, inspections, repairs, location.