In. Process. Out.
Inspection and operations software that replaces paper checklists, phone calls, and spreadsheets with one platform for your entire facility. From gate-in to gate-out.
“PDI PRO has been a major step in our paperless goals. We can find any unit's history instantly, saving us hours of manual work.”
“PDI PRO has been a major step in our paperless goals. We can find any unit's history instantly, saving us hours of manual work.”
How OCL Amsterdam went paperless
OCL ran their Amsterdam port yard on paper forms and phone calls. After switching to PDI PRO, they handle more volume with the same team.
Zero Paper
Every step from gate to release is digital. No paper, no filing cabinets.
Find Any Unit Instantly
Search any unit and see its complete history. Arrivals, inspections, repairs, location.
What changes with PDI PRO
Before
With PDI PRO
Paper Checklists
Digital Inspections
No Customer Visibility
Direct Customer Access
Fragmented Field Work
One Digital Platform
No Cost Tracking
Every Task Costed
One platform. End to end.
From shipments to inspections to what the work cost. Everything connected, nothing falls through the cracks.
Operations
Shipments & Logistics
Manage inbound and outbound shipments, transports, and organizations. Track every unit from origin to destination.
WMS
Warehouse & Yard
Phase management, yard locations, open-work blockers, release queues. Know where every unit is and what phase it's in, across one yard or several.
Inspections
Inspections & Findings
5 inspection types with configurable checklists. Instant findings. Structured condition assessments that drive everything else.
Tasks
Task Management
Every piece of work is a task. Assign it, track it, and know what it cost. One unified work queue.
Finance
Quotations & Costs
Build quotations from your catalogue, and track what every job cost in labour and materials. Prices lock the moment you record them.
Reports
Documents & Exports
Condition reports, damage reports, status and history per unit, ready to hand to a customer, a surveyor or an insurer. Nine document types, plus CSV exports of anything you can filter.
In. Process. Out.
Every facility runs the same loop. Units arrive, work happens, units leave. PDI PRO manages every step.
Receive
Units arrive at your facility. Scan them in, run arrival inspections, and assign storage locations automatically.
Work
Inspect units, record findings, build quotations, and assign tasks. Every piece of work is tracked, assigned, and costed.
Dispatch
Approve releases, run final checks, and dispatch units. Know where everything is, what it cost, and who did what.
Validate manifests and plan yard capacity.
Scan, inspect, and register arriving units.
Track locations and run periodic checks.
Full inspection and servicing before release.
PDI complete. Awaiting customer and facility release.
Customer and facility approve the release.
Pickup inspection done, staged for collection.
Unit left the facility. Timestamped and closed.
One Platform. Three Ways In.
Office. Field. Customer.
Customer Access
“Your customers, without the phone calls”
Your customers already pull unit status and approve releases through our API, without calling your office.
- Approve unit releases directly
- Unit data and images on demand
Employee Web App
“Your operations dashboard, at the desk and in the yard”
See everything in your facility from one screen. Inventory, inspections, work orders, customers. The same app on the desk and on the phone in your pocket.
- Full inventory management
- Quotations built from your catalogue
- Role-based access control
Field Web App
“No trip back to the office”
The same web app, on the phone in your hand. Scan a unit, run the inspection, capture photos and move it, standing in front of it.
- Barcode and QR scanning
- Photo capture straight into the record
- Nothing to install, just a link
Capabilities
Digital inspections
Never miss a defect. Checklists adapt to unit type, with conditional items, photo requirements, and pass/fail outcomes that drive the next step.
Photo evidence and audit trail
Every inspection, every finding, every repair. Timestamped photos on the record. When there is a dispute, the evidence is already there.
Scan a unit, act on it
Scan a serial or asset tag from the phone in your hand. Every matching unit comes back with its phase, its spot and its open work, so you can inspect it, report damage or move it without navigating anywhere.
One login, every site
Run more than one yard from one account. Each site keeps its own catalogue, checklists, yard layout and team. Nothing leaks between them, and we test that it doesn't.
Hand off between your own yards
Send units from one of your sites to another. The receiving yard sees what's coming while it's still in transit. Same shipment, read as leaving by one side and arriving by the other.
Know where every unit is
Assign a unit to a spot and the move is recorded with the spot, the phase, the timestamp and who made it. Units travelling between your sites read as in transit until the receiving yard lands them.
Built for your industry
Vehicle Logistics
Port yard management software
Cars arrive on vessels, get inspected and stored, depart on trucks to dealers.
Car Rental
Fleet inspection & damage documentation
Vehicles return from customers, get checked and cleaned, go back out to the next renter.
Heavy Equipment
Equipment inspection & maintenance tracking
Machines come back from job sites, get certified and maintained, dispatch to the next site.
Vehicle Dealers
Pre-delivery inspection (PDI) software
Manufacturer deliveries arrive, get PDI and photography, customers collect them.
Container Depots
Container depot management software
Containers gate-in, get inspected and repaired, release to shipping lines.
Parts Warehouses
Warehouse management & inventory tracking
Supplier deliveries arrive, get received and shelved, picked and shipped.